Create a dynamic digital workplace. Work from anywhere, anytime. As of this writing, 1.5 billion people worldwide use Microsoft 365, formerly Office 365. Today’s workforce is more mobile than ever, and Microsoft 365’s productivity toolset is adapting to the change in onsite/offsite work and meeting businesses’ needs. It is a mobile collaborative productivity suite that all other competitors are measured against. Its robust platform serves businesses, enterprise, education and home use – all with world-class security.
At OrLANtech, we provide our clients with the following Microsoft 365 solutions tailored to meet their individual business needs.
Microsoft 365 core line of applications is a suite of cloud-based productivity and collaboration applications that integrates all Microsoft's existing online applications (Word, Excel, PowerPoint, OneNote, Outlook, Publisher, and Access) into a cloud service. It also allows for all of your corporate email to utilize their Exchange services giving you enterprise grade email capabilities.
In addition to the suite of applications listed above, Microsoft 365 also includes many other applications that your team can utilize. Here are some of the most popular applications.
Microsoft Teams is for all kinds of groups. It has several features, such as unlimited chat, online meetings, video calling, file sharing and real-time collaboration within the 365 suite of applications.
Go from chat, to call, to collaboration by sharing your desktop. In Chat, you can also schedule a call or an online meeting with the person/team you want to communicate with. In Calendar, you can schedule meetings and live events.
Microsoft Teams can also replace your current phone system infrastructure.
SharePoint is a cloud-based file storage and sharing service within the Microsoft Office 365 suite. It is for shared users. Companies can either migrate all or some of their data to it for their team to access remotely as needed. It can also be used as a synching service from your on-premise servers giving you copies in the cloud and locally to give your team the best performance based on their specific requirements.
The similarities between OneDrive and SharePoint have the same fundamental design and features. OneDrive is a single SharePoint document library in a single SharePoint site for one user (you). It is meant for personal storage, and files that are personal to the user. The biggest selling point is its integration with the Office suite. OneDrive is completely integrated with other Microsoft 365 services, including Office, Skype, OneNote and Outlook, making document sharing and collaboration a convenient and streamlined process. In short, it plays very nicely with other Microsoft apps. Files can be accessed anywhere, co-authored in real-time, shared with anyone and synced from your desktop to mobile devices.
OneDrive is meant to be used for files you only want for yourself, and drafts of files that are to be moved to a SharePoint library or Teams channel when ready for collaborative input or reviews. Note you can collaborate in OneDrive; however, it comes with risks. One is permissions and the other is data loss. If an employee leaves an organization, their OneDrive data will be retired within 30 days. So, if your team is collaborating on essential documents in that individual’s OneDrive, those files will be gone. This is a very good reason not to use OneDrive to collaborate. Best practice for collaborating is to upload files in a central SharePoint or Teams location.
Microsoft 365 Cloud Backup is a separate service offered by third party vendors and is recommended due to the vulnerabilities of potential email or data loss that can occur in the Microsoft 365 applications. For the email accounts, it will back up each selected mailbox daily to another cloud storage provider. You can be selective for those who will use it. Some companies choose everyone, while others choose only their VIPs. This added backup service is outside of the Microsoft Cloud system and gives you another layer of redundancy in case there ever is a data loss in your Microsoft 365 account. It is also available for your Microsoft Teams, SharePoint and OneDrive applications which we also highly recommend doing.
We can help Microsoft 365 work for you based on your company's unique demands. Connect with a Client Success Manager to schedule a time to discuss your needs and how we can meet them.